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Tips on Going Paperless

Does your office want to optimize document flow through your departments and increase productivity? 

Go Paperless at your Columbus Office

Columbus Scanning & Imaging can eliminate the need to have documents and company information laying on desks or filed away in cabinets. So why are more and more companies switching over to a paperless office?

It’s a known fact that almost 95% of businesses still use paper files. The simple answer is that digital documents are a lot easier to access, provide increased security, and eliminate the paper shuffling that ends up creating duplicates and lost pages.  You also have the ability to lock down version control, access, and more. Most businesses hire a professional document scanning service like Columbus Scanning & Imaging to convert all their hard-copy paper records into electronic versions. 

How Going Paperless Can Help Your Business

Go Paperless at your Phoenix Office

Keep up-to-date on all the different items that you can add on to a conversion project to make life easier. There are lots of steps involved in a document scanning & conversion project. It’s critical to ensure the system you’re migrating to is as functional as your current system.

Although most or all of these items aren’t required, each one offers functionality that can help you manage your documents better, including:

  • Ongoing scanning for documents generated after initial conversion
  • Upgrades to existing computers in your network
  • Off-site document storage for inactive files

It’s also important to have a good idea of how many documents you want to convert. The more documents you have, the more your project will cost.

Digital Documents are Easier to Use

You can setup indexing to make finding documents easier and faster. You can find what you need with a quick keyword search and distribute documents with one click! 

We can even convert text via optical character recognition (OCR) software to allow you to edit the documents or redact private information to protect your customers.

Hard-Copy Documents Aren’t Secure

\A digital document management system and digital documents are encrypted, and you can even select who has access to which document, eliminating the need to protect your files with locked doors and filing cabinets.

A paperless office eliminates the frustrating process of storing and organizing paper documents and gives you the ability to find files quickly and easily.  

Long-term hard copy filing and storage wastes employee man-hours. Every minute it takes to retrieve, copy and re-file a document adds up to hours upon hours of lost productivity.

Ready to Make the Change to a Paperless Office? Columbus Scanning & Imaging Can Help!

Let a professional, secure, Ohio-based company take the hassle out of going paperless. We can index, scan, and do all required post production work quickly and efficiently to get your paperless office up and running as fast as possible.  We can even convert text via optical character recognition (OCR) software to allow you to edit the documents or redact private information to protect your customers. If you’re interested in converting your documents and records to digital format, let our experts in Columbus know! Fill out the form or give us a call at (614) 429-1194.

Columbus Scanning and Imaging
470 Olde Worthington Rd
Westerville, OH 43082
Phone: (614) 429-1194